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February 24, 2014

NIU Board of Trustees, committees to meet Feb. 27

BOARD OF TRUSTEES OF NORTHERN ILLINOIS UNIVERSITY

February 27, 2014

Legislation, Audit, External Affairs and Compliance Committee Meeting
Finance, Facilities and Operations Committee Meeting
Compliance, Audit, Risk Management and Legal Affairs Committee
Academic Affairs, Student Affairs and Personnel Committee Meeting
and Special Meeting of the

BOARD OF TRUSTEES OF NORTHERN ILLINOIS UNIVERSITY
Thursday – February 27, 2014

Board of Trustees Room
Altgeld Hall 315 – Northern Illinois University
DeKalb, Illinois

Approximate Schedule

9:00 a.m. Legislation and External Affairs Committee
(Expected to include presentation of proposal for Committee review and information: Division of Marketing and Communications Annual Report; Illinois General Assembly Legislative Report; State Budget Update; and Federal Relations Report. Possibly other matters for discussion only.)

10:00 a.m. Finance, Facilities and Operations Committee
(Expected to include presentation of proposals for Committee review and information: Presentations on: Guiding Principles for Annual Budget Development and Multi‑Year Financial Planning; Follow‑Up Questions on Previous Budget; and Update on Procurement Outreach for Local Business Enterprises. For review and endorsement: Fiscal Year 2015 Tuition, Room and Board, and Fee Recommendations; Fiscal Year 2015 Student Accident and Sickness Insurance Contract Renewal; Fiscal Year 2015 International Programs Division Expenditures; Fiscal Year 2015 NIU Foundation Professional Services Contract; Fiscal Year 2015 Outreach Education Centers Catering Services Contract Renewal; Fiscal Year 2015 Document Services Copier and Controller System Contract Renewal; Fiscal Year 2015 Document Services and Materials Management Printing Paper Open Orders; Fiscal Year 2015 Materials Management Central Stores Commodities Contract Renewal; Fiscal Year 2015 Mass Transit Contract Renewal; Fiscal Year 2015 Transportation Services, Physical Plant and Facilities Motor Fuels; Fiscal Year 2015 ITS Voice/Data Cellular Service Open Order; Fiscal Year 2015 ITS Telephone Hardware Maintenance; Office of General Counsel-Open Order for Legal Services; Office of Education System Innovation Grant Subcontract-Services; Parking Lot P and Lot PS Reconstruction-Capital Project Approval; Parking Structure Reconstruct Four Exit Stairs-Capital Project Approval; and Capital Project-Electrical Infrastructure Replacement-Phase III. For review and information: Quarterly Summary Report of Transactions in Excess of $100,000; and Periodic Report on Investments. Possibly other matters for discussion only.)

11:00 a.m. Compliance, Audit, Risk Management and Legal Affairs Committee*
(Expected to include presentation of proposal for Committee review and information: Fiscal Year 2013 External Audit Report. Possibly other matters for discussion only.)

12:30 p.m. Academic Affairs, Student Affairs and Personnel Committee
(Expected to include presentation of proposal for Committee review and information: Higher Learning Commission Accreditation Update; Update Regarding Chief Diversity Officer/Associate Vice President for Academic Diversity; Faculty Presentations on Sabbatical Leaves; and Fifth Annual Report on the Outcomes of Sabbatical Leaves. For review and endorsement: Recommendations for Faculty and Supportive Professional Staff Sabbatical Leaves for the 2014‑2015 Academic Year; Request to Delete a Concentration; Request for a New Minor, a New Emphasis and a New Specialization; Oral English Proficiency Report 2012‑2013; and Transfer of Tenure and Tenure‑Track Locations. Possibly other matters for discussion only.)

1:30 p.m. Board of Trustees Special Meeting *

(Expected to include presentation of proposal for Committee review and endorsement: Refinancing of Revenue Bonds; and Tuition, Student Fee, and Room and Board Recommendations. Possibly other matters for discussion only.)

AGENDA FORMAT FOR COMMITTEE MEETINGS

1. CALL TO ORDER AND ROLL CALL
2. VERIFICATION OF APPROPRIATE NOTICE OF PUBLIC MEETING
3. MEETING AGENDA APPROVAL
4. CHAIR’S COMMENTS/ANNOUNCEMENTS
5. PUBLIC COMMENTS, IF ANY **
6. CLOSED SESSION*
7. RECONVENE PUBLIC MEETING
8. OTHER MATTERS
9. NEXT MEETING DATE
10. ADJOURNMENT

** The Board and its committees comply with P.A. 91-0715 through its Bylaws, Article II, Section 5.B:

1. Consistent with Public Act 91-0715 and reasonable constraints determined by these Bylaws and the Chair, at each regular or special meeting of the Board or its committees that is open to the public, members of the public may request a brief time on the approved agenda of the meeting to address the Board on relevant matters within its jurisdiction.
2. Committees of the Board review University proposals for action and make adjustments and endorsements as appropriate for further consideration by the full Board. Public comments are generally most useful at meetings of Board committees, where proposals are first considered and the time for interaction most feasible.
3. To facilitate an orderly process, appearance requests must be registered on a Board-provided form and submitted to the Board’s Parliamentarian at least 45 minutes before the meeting is scheduled to be called to order. To be recognized, the appearance request will include the name, address and position of the individual wishing to speak, the name of the organization or group represented, a concise summary of the presentation, and whether the requestor has appeared earlier on the topic before any other meeting of the Board. The Parliamentarian may confer with registered speakers to cooperatively assist the Chair of the meeting in assuring coordinated issue presentation and an efficient use of allocated time. The Parliamentarian will acquaint requestors with the generally acceptable rules of decorum for their presentations. In lieu of oral presentations, individuals may present brief written materials not to exceed five (5) pages to the Parliamentarian for distribution and consideration by the Board in advance of the meeting.
4. The Chair of the meeting will recognize duly registered individuals at the appropriate point during the meeting. Unduly repetitive comments may be discouraged and restricted by the Chair. To assure an orderly and timely meeting the Chair may limit time allotments to five minutes or less, may delay or defer appearances when appropriate, and defer or refer questions received from presenters for answers if available.

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Media Contact: Paul Palian, NIU Media & Public Relations
Phone: 815-753-1681
Email: ppalian@niu.edu